Application Procedure | Muhammad Subuh Foundation

Application Procedure

At the Muhammad Subuh Foundation’s November 2018 meeting in Washington, DC, there were several issues raised regarding grants and loans to Subud groups. The trustees responded to these concerns by updating its current policies and procedures, where pertinent.

The aim of this review was not only that the MSF board of trustees have more complete information to clarify different proposals from Subud groups but also to move groups towards more detailed planning of their projects, considering sustainability of the Subud houses, and when possible, implementing productive projects in accordance with the potential of their property. Current limitations regarding increasing MSF financial resources force the trustees to address a more prudent use of existing resources so that we can maximize returns.

What we do not do
  • Award funds for Subud space on property owned by an individual or private entity
  • Award funds for the purpose of renting Latihan premises
  • Wire funds for an award to a private bank account
  • Award funds for personal needs or business assistance
  • Award funds for ‘startup’, business or exploratory purposes
  • Awards funds to organizations that are not registered as a member of WSA
  • Award funds for routine repairs and maintenance, only for capital outlay (read more in Capital Improvements section)
  • Award a grant to the same group more than once every 24 months
  • Award a grant at 100% of the project cost

2019 grant deadline: July 31, 2019

Seven steps to apply
  1. Read our Grant Application Guide (pdf file below), which describes the grant-making process.
  2. Select and download either form, depending on whether your proposal is for a grant or project.
  3. Complete the application. Incomplete applications do result in processing delays.
  4. Send the completed material with all required attachments to the MSF Administrator: Lillian Shulman, at
  5. Attach copies to the relevant WSA organizations or affiliates (under the types of grants tab)
  6. You will receive a confirmation when your application has been received and the anticipated date of review by trustees.
  7. Upon review, you will be notified of the results of the trustees’ decision.
Reporting by the grantee

MSF will send an annual report form to the recipient of the grant at the end of the recipient’s fiscal year, in the year they received the grant, usually Dec 31.

This report must include:

  • The use of the grant funds (whether the grant funding has been completely used, partially used or not used at all).
  • Compliance with the terms of the grant.
  • Progress toward achieving the purpose or the outcome of the grant.

The annual report form is due back three months after the end of the recipient’s fiscal year, usually March 31 or three months after the project has been completed.

A summary report of the recipient’s project status will be shared with the Board of Trustees at least once a year or as requested. This report may also include information regarding what groups have outstanding loans if applicable.

A final narrative and financial Report Form are sent to the Grantee once the project is completed. In addition to accounting for the use of the funds during such fiscal year, the final financial report must cover all expenditures of given funds during all previous fiscal years. It must indicate all expenditures made in such budget categories as legal permits, labor, contracts, materials, etc. This includes all receipts and expenditures for the project.

Reports must provide a reasonable basis for determining that the grantee has used given funds in compliance with the terms of the award and indicate the outcome progress made by the grantee towards the purpose for which the grant was awarded.

The Board of Trustees may require independent verification of reports received from recipients when there is reasonable doubt concerning the accuracy or reliability of the final report.

If you are repaying a loan, payments can now be made online through Network for Good

Use the Donate button at the top of this page to access the Network for Good payment form. There you will find a section for special purpose donations. Under the optional drop-down menu, there is a ‘Loan Payment’ selection at the bottom to make your payment.